Qualified Buyer

Terms and Conditions


  • By completing and submitting the WYSTC buyer application form, the applicant understands that his/her registration must be confirmed in writing by WYSE Travel Confederation.
  • The buyer agrees to pay a EUR 899 non-refundable administration fee upon approval of application to secure registration.
  • The application for registration is not an offer and attending the World Youth and Student Travel Conference (WYSTC) may be restricted or cancelled by WYSE Travel Confederation for any reason.
  • The buyer is responsible for all travel arrangements and costs incurred to, during and from the event unless stated in the official programme.
  • The buyer is responsible for securing and paying any fees in relation to a visa for Portugal.
  • The buyer understands that approval for Qualified Buyer registration is subject to availability and ability to meet the set criteria. The final decision lies with WYSE Travel Confederation.
  • The buyer understands that his/her organisation’s logo will be used to promote that organisation’s attendance at the conference.
  • The buyer agrees to provide breakdown of numbers sent per sector. The non-aggregated information is for internal use only.
  • The buyer understands that he/she must register for WYSTC under the brand name provided in his/her buyer application form and/or mentioned in their participation offer.
  • The buyer understands that his/her Marcom profile must include the brand name used in his/her WYSTC registration and application forms.
  • The buyer agrees to read in full the buyer section with its sub-pages on wystc.org/buyers.
  • By registering for WYSTC, the buyer agrees to the general WYSTC terms and conditions.
  • The buyer should contact buyers@wysetc.org with any questions.


  • The buyer agrees to have secured a minimum of 30 appointments with sellers one week prior to the event taking place. Any additional delegates must secure a minimum of 20 individual appointments.
  • The buyer must fully complete his/her profile on Marcom within ten working days of receiving the login details.
  • The buyer must respond to business appointment requests within ten working days of receiving a request.
  • If a significant number of scheduled appointments are missed (no-shows), or not pre-scheduled, the buyer will be fully and solely responsible for a misconduct fee of EUR 50 per appointment missed or not scheduled.
  • The buyer understands that his/her presence is required at all official WYSTC functions as indicated in the programme.
  • The buyer understands that WYSTC works on the basis of protected trading hours during which buyers are expected to be present.  During these hours a buyer cannot attend external events which are not considered to be part of the WYSTC programme.  These hours are Wednesday, 23 September 8am – 8pm, Thursday, 24 September 8am – 7pm and Friday, 25 September 8am – 10pm.  A buyer attending external events within these trading hours may be subject to a misconduct fee.
  • The Qualified Buyer registration is restricted to one delegate per organisation. All additional delegates may be registered subject to pre-approval by management. If you would like to register any additional buyer delegates, please send an email to buyers@wysetc.org with their names, job positions and participation objectives and approval will be sought.
  • The buyer understands that all participant arrangements and/or changes must be submitted in writing and confirmed by WYSE Travel Confederation prior to WYSTC.
  • The buyer agrees not to use his/her attendance at WYSTC for his/her own commercial purposes by trying to sell or offer services or products to other event participants. Buyers should only schedule appointments exclusively with sellers. WYSTC and WYSE Travel Confederation reserve the right to cancel any appointments between buyers. Repeated misuse of business appointments may be considered misconduct and could be subject to misconduct fee of EUR 50 per buyer-buyer appointment, and/or cancellation of registration.
  • WYSE Travel Confederation reserves the right to access and edit buyers’ Marcom profiles and to schedule or decline appointments.
  • Any misconduct will also incur that the buyer will be denied any further participation at any WYSE Travel Confederation hosted events.
  • The buyer agrees to participate only in familiarisation trips and events approved by WYSE Travel Confederation, including both pre- and post-conference activities.
  • The buyer understands that participation in familiarisation trips and all activities therein is at the buyer’s own risk, and that WYSE Travel Confederation may not be held responsible for any liabilities, costs, expenses, damages or losses suffered or incurred by the buyer’s participation in familiarisation trips.


  • Qualified Buyers who wish to cancel their attendance must do so in writing to buyers@wysetc.org by 13 July 2020
  • For registrations cancelled before 13 July 2020, the administration fee paid will be partially refunded with WYSE Travel Confederation retaining EUR 299
  • For registrations cancelled on or after 13 July 2020, no refunds on the administrative fee paid will be provided
  • In the case of visa refusal and upon the submission of the relevant documentation, WYSE Travel Confederation will refund 100% of the administration fee paid less an admin fee of EUR 150 provided Marcom has not been accessed

Liability and insurance

  • WYSE Travel Confederation is not liable for any claim of theft, damage of property, or injury sustained while participation takes place.


  • WYSE Travel Confederation shall have full power to interpret and amend the above mentioned terms and conditions.
  • Should a buyer fail to comply with the WYSTC Buyer terms and conditions, a misconduct charge of EUR 800 will be applied.
  • Any misconduct will also incur that the buyer will be denied any further participation at any WYSE Travel Confederation hosted events.

Terms and Conditions as at 05 February 2020