Qualified buyer

Terms and Conditions


  • By completing and submitting the WYSTC Buyer Application form, the applicant understands that his/her registration must be confirmed in writing by the WYSE Travel Confederation.
  • The buyer agrees to pay a EUR 799 non-refundable administration fee upon approval of application to secure registration.
  • The application for registration is not an offer and attending the World Youth and Student Travel Conference (WYSTC) may be restricted by WYSE Travel Confederation for any reason.
  • The buyer is responsible for all travel arrangements and costs incurred to, during and from the event unless otherwise specified in the official programme. Buyers are strongly advised to arrange their own cancellation insurance.
  • The buyer is responsible for obtaining and paying any fees associated with a visa for Portugal.
  • The buyer understands that approval for Qualified Buyer registration is subject to availability and ability to meet the set criteria. The final decision lies with WYSE Travel Confederation.The buyer understands that his/her organisation’s logo will be used to promote that organisation’s attendance at the conference.
  • The buyer agrees to provide breakdown of numbers sent per sector. The non-aggregated information is for internal use only.
  • The buyer understands that he/she must register for WYSTC under the brand name provided in his/her buyer application form and/or mentioned in their participation offer.
  • The buyer understands that his/her Marcom ACE profile must include the brand name used in his/her WYSTC registration and application forms.
  • The buyer agrees to read in full the buyer section with its sub-pages on wystc.org/buyers.
  • By registering for WYSTC, the buyer agrees to the general WYSTC terms and conditions.
  • The buyer should contact buyers@wysetc.org with any questions.


  • The buyer agrees to have secured a minimum of 27 appointments with sellers one week prior to the event taking place. Any additional delegates must secure a minimum of 15 individual appointments.
  • The buyer must fully complete his/her profile on Marcom ACE within five working days of receiving the login details.
  • The buyer must respond to business appointment requests within ten working days of receiving a request.
  • If a significant number of scheduled appointments are missed (no-shows), or not pre-scheduled, the buyer will be fully and solely responsible for a misconduct fee of EUR 50 per appointment missed or not scheduled.
  • The buyer understands that his/her presence is required at all official WYSTC functions as indicated in the programme.
  • The buyer understands that WYSTC operates on the basis of protected trading hours during which buyers are expected to be present. During these hours, an in-person attending buyer cannot attend external events which are not considered to be part of the WYSTC programme. These hours are Tuesday, 12 September 10am – 8:30pm, Wednesday 13 September 10am – 8:30pm, Thursday 12 September 10am – 7pm and Friday, 15 September 10am – 7pm. A buyer attending external events within these trading hours may be subject to a misconduct fee.
  • The Qualified Buyer registration is limited to one delegate per organisation. All additional delegates may be registered for a different fee.
  • The buyer understands that all delegates arrangements and/or changes must be submitted in writing and confirmed by WYSE Travel Confederation prior to WYSTC.
  • Family members, friends or business associates of the Buyer who are not officially registered will not be admitted to the event.
  • The buyer agrees not to use his/her attendance at WYSTC for his/her own commercial purposes by trying to sell or offer services or products to other event participants. Buyers should only schedule appointments exclusively with sellers. WYSTC and WYSE Travel Confederation reserve the right to cancel any appointments between buyers. Repeated misuse of business appointments may be considered misconduct and could be subject to misconduct fee of EUR 50 per buyer-buyer appointment, and/or cancellation of registration.
  • WYSE Travel Confederation reserves the right to access and edit buyers’ Marcom ACE profiles and to schedule or decline appointments.
  • Any misconduct will also incur that the buyer will be denied any further participation at any WYSE Travel Confederation hosted events.
  • By attending WYSTC conference, the buyer understands that the official conference photographer and videographer will be operating on site and agrees that by attending WYSTC conference, the buyer’s photograph may be taken and this footage may be used by the organisers for marketing purposes.
  • Sharing buyer’s badges is not permitted at any time. Badges are issued to, and can be picked up by, and used only by the buyer named in the registration. Badges must be worn at all times during WYSTC conference and all social events. WYSE Travel Confederation reserves the right to remove any buyer from the conference found to be in breach of these conditions and may restrict the buyer from attending future WYSE Travel Confederation events.


  • Qualified Buyers who wish to cancel their attendance must do so in writing to buyers@wysetc.org by 15 July 2023.
  • For registrations cancelled before 15 July 2023, the administration fee paid will be partially refunded with WYSE Travel Confederation retaining EUR 299.
  • For registrations cancelled on or after 15 July 2023, no refunds on the administrative fee paid will be provided.

Liability and insurance

  • WYSE Travel Confederation is not liable for any claim of theft, damage of property, or injury sustained while participation takes place.


  • WYSE Travel Confederation shall have full power to interpret and amend the above mentioned terms and conditions.
  • Should a buyer fail to comply with the WYSTC Buyer terms and conditions, a misconduct charge of EUR 800 will be applied.
  • Any misconduct will also incur that the buyer will be denied any further participation at any WYSE Travel Confederation hosted events.

Terms and Conditions as at 14 February 2023.