Influencer Programme Terms and Conditions

General

  • By completing and submitting the WYSTC 2024 Influencer application form, the applicant understands that his/her registration must be confirmed in writing by the WYSE Travel Confederation.
  • The registration application is not an offer and the attendance of the World Youth and Student Travel Conference (WYSTC) may be restricted by WYSE Travel Confederation for any reason.
  • The Influencer understands that approval of Hosted Influencer registration is subject to availability and ability to meet the set criteria. The final decision lies with WYSE Travel Confederation.
  • The Influencer attending the conference in-person is responsible for all travel arrangements and costs incurred to, during and from the event unless the Influencer has received a written offer from WYSE Travel Confederation informing them that transport costs and/or accommodation and will be provided.
  • The influencer is responsible for securing and paying any fees associated with a visa for Portugal.
  • The influencer understands that his/her name/brand will be used to promote their attendance at the conference.
  • The Influencer understands that he/she must register for WYSTC under their name provided in his/her Influencer application form and/or mentioned in their participation offer.
  • The Influencer understands that his/her Marcom ACE profile must include their name used in his/her WYSTC registration and application forms.
  • By registering for WYSTC, the Influencer agrees to the general WYSTC terms and conditions.
  • The Influencer should contact kristyna.hawkett@wysetc.org with any questions.

Hosted accommodation and transport costs

  • In the event of hotel accommodation being hosted by WYSE Travel Confederation, the Influencer is responsible for all additional charges such as room service, laundry, etc. Your accommodation arrangements will be confirmed by email nearer the event.
  • Any Influencer who fails to arrive on the first day of the event without giving 28 days’ notice to WYSE Travel Confederation will be charged the full cost of 3 nights’ accommodation. This charge does not include the cancellation fee.
  • In the event of transport costs being hosted by WYSE Travel Confederation, the Influencer agrees to book his/her own return transport costs to Lisbon and will be reimbursed by WYSE Travel Confederation in accordance with the transport costs allowance specified in writing in the Influencer’s unique participation offer.
  • In the event of transport costs being hosted by WYSE Travel Confederation, the Influencer is responsible for any fees or charges incurred due as a result of ticket changes.
  • Reimbursement of transport costs is valid only for cheapest available economy class return transport costs to Lisbon international transport hub from the nearest international transport hub in a country where an Influencer is travelling from.
  • If the Influencer meets all the terms and conditions, the reimbursement of transport costs will occur within 14 days following the end of the WYSTC conference and are subject to transport booking receipts and bank details having been provided within 14 days of the conference. Bank details must be in the name of the registered Influencer’s name.
  • The Influencer is responsible for any additional costs associated with travel and/or accommodation that extends beyond WYSTC Lisbon 2024 dates.
  • Travel insurance and private transfers are not included in the Hosted Influencer programme

Hosted registration

  • Fully hosted Influencer registration is subject to availability and must be confirmed by WYSE Travel confederation in writing. Misuse or redistribution of codes provided to the Influencer will result in cancellation of the Influencer’s registration.

Participation

  • The Influencer agrees to have secured a minimum of 15 appointments with organisations one week prior to the event taking place.
  • The Influencer must fully complete his/her profile the business appointment scheduler (Marcom) five working days of receiving their login details.
  • The Influencer must respond to business appointment requests within five working days of receiving a request.
  • If a significant number of scheduled appointments are missed (no-shows), or not pre-scheduled, the Influencer will be fully and solely responsible for a misconduct fee of EUR 50 per appointment missed or not scheduled, and for the full price of their hosted accommodation. Any hosted transport costs booked and paid for by the Influencer will not be reimbursed.
  • The Influencer understands that his/her presence is required at all official WYSTC functions as indicated in the programme.
  • The Influencer understands that WYSTC operates on the basis of protected trading hours during which Influencers are expected to be present. During these hours, an attending Influencer may not attend external events that are not considered to be part of the WYSTC programme. These hours are Tuesday, 24 September 10am – 8:30pm, Wednesday 25 September 10am – 8:30pm, Thursday 26 September 10am – 7pm and Friday, 27 September 10am – 7pm. An Influencer attending external events during these trading hours may be subject to a misconduct fee.
  • The Influencer registration is limited to one person.
  • Family members, friends or business associates of the Influencer who are not officially registered will not be admitted to the event.
  • The Influencer understands that she/he/they will be required to post at least 1 social media post about their attendance at WYSTC conference (before 10 September 2024).
  • The Influencer understands that all participant arrangements and/or changes must be submitted in writing and confirmed by WYSE Travel Confederation prior to WYSTC.
  • WYSE Travel Confederation reserves the right to access and edit the Influencer’s business appointment scheduler’s (Marcom) profile and to schedule or decline appointments.
  • Any misconduct will also incur that the Influencer will be denied any further participation at any WYSE Travel Confederation hosted events.
  • By attending WYSTC conference, the Influencer understands that the official conference photographer and videographer will be operating on site and agrees that by attending WYSTC conference, the Influencer’s photograph may be taken, and this footage may be used by the organisers for marketing purposes.
  • Sharing Influencer badges is not permitted at any time. Badges are issued to, and can be picked up by, and used only by the Influencer named in the registration. Badges must be worn at all times during  WYSTC conference and all social events. WYSE Travel Confederation reserves the right to remove any person from the conference found to be in breach of these conditions and may restrict the Influencer from attending future WYSE Travel Confederation events.

Cancellation

  • Hosted Influencers who wish to cancel their attendance must do so in writing to kristyna.hawkett@wysetc.org by 13 August 2024.
  • For registrations cancelled before 13 August 2024 no refunds on the paid administration fee will be provided.
  • Registrations cancelled on or after 13 August 2024 will be subject to an EUR 500 cancellation penalty and no refunds on the administration fee paid will be provided.

Liability and insurance

  • WYSE Travel Confederation is not liable for any claims of theft, damage of property, or injury sustained while participation takes place.

Concluding

  • WYSE Travel Confederation shall have full power to interpret and amend the above-mentioned terms and conditions.
  • Should an Influencer fail to comply with the WYSTC Hosted Influencer terms and conditions, a misconduct charge of EUR 800 will be applied. Additionally, the Influencer will be responsible for the total price of their hosted accommodation. Any hosted transport costs booked and paid for by the Influencer will not be reimbursed.
  • Any misconduct will also incur that the Influencer will be denied any further participation at any WYSE Travel Confederation hosted events.

Terms and Conditions as at 04 April 2024.