WYSTC APPLICATION AND PARTICIPATION CONDITIONS

The World Youth and Student Travel Conference is an event of the World Youth Student & Educational (WYSE) Travel Confederation.

WYSTC exists to provide a globally relevant conference for specialists in the youth, student and educational travel industry, offering meetings, seminars and a trading environment that promotes the exchange of ideas, knowledge, expertise, products and services. WYSTC is committed to maintaining the highest standards for its activities and a strict code of professional practices designed to further the interests of the specialist youth and student travel industry.

Participation in WYSTC

Participation in WYSTC is open to organisations that meet the following criteria:

• Member Organisations - Organisations that are Members of WYSE Travel Confederation or their associations; ALTO, IAPA, ISIC, IASIS, ISSA, ISTC, SATA, WYSE Work Abroad.
• Non-member Organisations - Organisations which have been in existence and trading under their current legal name for two years, and which, under that name, enjoy market recognition as specialists in youth and student travel. Organisations which do not provide a direct supply of products or services to student travellers but supply support services to specialists in the youth and student travel industry.
• Official Tourism Organisations - Official city, state or national tourist and other governmental authorities. Non-commercial; national, regional or international travel associations and non-governmental organisations.

Code of Business Ethics

WYSTC applies the following Code of Business Ethics to all Non-member and Official Tourism organisations.

Organisations must act to further the interests of the youth and student travel industry.
Organisations may only trade in their own name and must be able to demonstrate legal rights to, and use of any trade names used in connection with WYSTC.
Non-member organisations must report any change in controlling interests of their ownership, (except for matters of internal reorganisation), or their trade name, since their last participation in WYSTC.

Non-member organisations must be able to demonstrate their financial solvency.
Organisations may not, except by explicit agreement with the organisers, have any outstanding debts to WYSTC or its owner WYSE Travel Confederation.
Non-member organisations may not have any overdue and unresolved debts to any member of WYSE Travel Confederation.

Code of Conduct

Member organisations of WYSE Travel Confederation are governed by their Code of Conduct.

Registration Rules

Members of WYSE Travel Confederation must register under the legal company name in which their membership is held. Non-member organisations must register under their legal company name, and provide information regarding ownership structures as required.
Registered delegates must be individuals who are employees or directors of the registered organisation, its branches or its majority owned subsidiaries.

Branch offices and subsidiaries are defined as entities for which a member organisation can demonstrate a legal controlling interest.
Organisations may make special requests to register delegates that are not employed by the organisation by indicating the special circumstances.
Organisations may register companions, spouses, partners, and other family members not employed by the registered organisation and not conducting trade activities at the WYSTC.

Review Process

Non-member organisations applying to attend WYSTC for the first time are subject to a veto by the members WYSE Travel Confederation. WYSE Travel Confederation Members can object to the participation of a non-member organisation that fails to meet any of the WYSTC Applications and Participation Conditions contained herein. Members may file an objection to the participation of a first time organisation, in writing, stipulating the grounds for objection and including any documentation required to support the objection. The management of WYSTC will review all objections and its decision will be final.

Right To Reject

WYSTC reserves the right to reject the participation of any organisation or individual failing to meet its Application and Participation Conditions. Organisations which have been expelled or suspended from WYSE Travel Confederation may not attend. Likewise, members who are not in good standing, as well as individuals who have been sanctioned by WYSE Travel Confederation may not attend.

WYSTC reserves the right to reject as a delegate, a person who previously held a 'position of trust' in an organisation that went bankrupt.

Position of Trust normally refers to:

• Directors, senior officers and managers
• Shareholders holding significant control.

WYSTC also reserves the right to reject as a delegate any person who has a judgement against him/her for improper business / conduct in any jurisdiction.

Trading Rules

• Organisations can only trade on their own behalf, not on behalf of any other organisation.
• Organisations taking part in the business appointments must be in attendance on all business appointment days.
• Organisations participating in the business appointments programme are obliged to keep their appointments.
• Organisations unable to keep an appointment or wishing to cancel an appointment are obliged to notify the other organisation in advance of the appointment.
• Failure to attend a business appointment without prior cancellation notification is considered a "No Show" and constitutes a violation of WYSTC Trading Rules.
• WYSTC registered delegates may not invite, aid, or encourage individuals not registered to violate WYSTC's protected trading environment.
• WYSTC delegates have the right to participate in an atmosphere free of harassment or discrimination. WYSTC reserves the right to eject any participants who compromise its peaceful, non-violent and courteous business environment.

Protected Trade Environment

WYSTC reserves the right to define the WYSTC protected trade environment. This will normally extend to all parts of the conference venue wherein trading activity transpires, including, but not limited to, meeting and exhibition space and all official and non official functions.

Advertising

Advertising is permitted within the stand hired by the exhibitor or where expressly agreed in writing by WYSTC. Only official WYSTC sponsors may use WYSTC sponsorship vehicles for advertising, unless expressly agreed in writing by WSYTC.

Photographs, Film and Video Recordings

WYSTC is entitled to take photographs or make films or video recordings of events during the conference, and use these for advertising purposes or for publication in the media.

Intellectual Property

The name, logo, images, trademarks and all other intellectual property rights of WYSTC shall remain vested in WYSTC or its owner WYSE Travel Confederation. Any unauthorised use of the WYSTC logo, mailing lists, commercial information or other intellectual property is prohibited. Any unauthorised use of WYSTC name or event to promote organisations, programmes, or other event is prohibited and may result in exclusion from attendance at the WYSTC and legal action.

Payment Terms

Payment is due upon registration. Registration is valid only upon receipt of payment in full.
Participation and inclusion in conference catalogues and other publications are only confirmed upon such receipt. Advertising, sponsorship and exhibition space are confirmed and allocated only when registration is complete.

Letter of Invitation

WYSTC will not provide letter of invitation for visa application unless payment is received in full.

Sanctions

WYSTC may apply at its own discretion, the following sanctions to any violation of its Application and Participation Conditions or part thereof;

• Written warning
• Expulsion from the event with immediate effect,
• Barring from WYSTC for one or more subsequent years

Waiver of these Application and Participation Conditions

WYSTC reserves the right to waive any of its Application and Participation Conditions if such waiver is deemed to "further the interests of specialists in the youth, student and educational travel industry". Any such waiver is at the sole discretion of the WYSTC management and its organiser WYSE Travel Confederation.

Changes to these Application and Participation Conditions

WYSTC reserve the right to change its Application and Participation Conditions from time to time. Any such changes will be reflected on the WYSTC website under Application and Participation Conditions. It is the responsibility of registered organisations and delegates to be aware of the Application and Participation Conditions under effect at the time of their registration and participation.

Liability

It is agreed that neither WYSTC nor any of its officers, directors, members or employees shall have any liability or responsibility for any personal injury, property damage or other loss suffered by a delegate or any of his/ her family members or other persons attending the Conference with the delegate resulting from the action or inaction of any person other than an employee of WYSTC.

In the event of, or likelihood of, any circumstance which may create an extraordinary risk of injury or damage, WYSTC shall have the right at its sole discretion to determine the course of action to be followed in respect to the WYSTC Annual Conference. In the event that WYSTC cancels or limits the Conference for reasons of safety, neither WYSTC nor any of its officers, directors, members or employees shall have any liability or responsibility in connection with such cancellation or limitation and their failure to perform any further obligations attendant to the WYSTC Annual Conference, shall not constitute a breach of contract on the part of WYSTC to hold such Conference.

This application for registration, shall serve as an agreement between WYSTC and the delegate, and shall indicate that the above Application and Participation Conditions of this Conference Registration Agreement have been read and understood by the delegate. WYSTC reserves the right to consider as incomplete any registration submitted without signature.

It is expressly noted that WYSTC co-operates with hotels with respect to accommodations in connection with the Conference to assist participants in arranging for accommodations, but all agreements regarding such accommodations are entered into directly between the respective hotels and the participants. WYSTC bears no responsibility for such agreements and cannot in any way be held liable towards participants for any breach committed by such hotels.

Agreement

I confirm that I have read, understood and accept, the WYSTC Application and Participation Conditions. I accept that WYSTC has the right to ask any delegate to leave WYSTC without refund or explanation, if they are in breach of its Application and Participation Conditions.

WYSTC 2007

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